Privacy Policy

Effective from April 27, 2020

This Privacy Policy specifies the types of personal data RateTheMeeting by SurveySparrow Inc. obtains through the website, our product, and services offered by us, how we may use that personal information, and with whom we may share it. The Privacy Policy additionally describes the measures we take to secure your personal data and how you can contact us to learn more about our privacy practices.

This Privacy Policy applies to all the products, services, websites and apps offered by RateTheMeeting, and its affiliates/partners, except where otherwise specified.

References to “data” in this Privacy Policy relates to whatever data you collect using our services, including the responses you receive from your surveys and the data you enter into our application in the form of email IDs or any other data containing information of people to whom you send the surveys. We only process your personal data and at any and all times, the data belongs to you and you alone.

How do we collect your Data?

Information we collect directly from you:

Registration information

When you register an account on, we collect your email address, IP, location, device, and OS information.

Address book information

You can import contacts from your Google account, and make use of it to invite people to take part in your surveys. We don’t use the email addresses you have stored for our own purposes.

RateTheMeeting data

Your survey data questions, responses, and contact lists are stored with us.

Other data

We collect information from you through testimonials, case studies, forms or information you intentionally share with us in other contexts.

Note: We don’t share or abuse your respondents’ email addresses.

RateTheMeeting will not email your survey respondents or subscribers in your list except at your direction. We don’t sell or share the email addresses in your list to any third parties.

Information that we collect from your RateTheMeeting account:

User Details

User details such as IP, location, device information, and browser information and his activities will be tracked when a user is interacting with our application. We also track referral information. Meaning, we also track how the user landed into RateTheMeeting. When a user interacts with our application, details such as IP, location, device information, browser information, and user activities are tracked.

Event Logs

A log of all requests generated by the user is maintained to debug in case of any emergencies. This includes user information such as IP, location, OS information, browser, device type and the time which the user interacted with the platform. These log files are encrypted and rotated frequently.

Information we collect from Third-parties

RateTheMeeting may collect your personal information or data from third parties to whom you have given your personal data sharing permissions.

How do we use your information?

We may use the information we collect from you when you register, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use any site features in the following ways:

We don’t share or abuse your respondents’ email addresses

RateTheMeeting will not email your survey respondents or the subscribers in your list except at your direction. We don’t sell or share email addresses in your list to any third parties.

Who do we share your Data with?

RateTheMeeting will not share your personal data without your consent unless otherwise required by law.

Where do we process Data?

Survey data is stored on servers located in the United States. We will process your survey data on your behalf and under your instructions.

Retention of Personal Data

RateTheMeeting, stores user data with reference to your Service account. This may include personal information, survey data and other details that you enter into the app from time to time. We will retain your data as long as you have an account with us. Upon termination or expiry of your account, we will delete all personal data including any copies thereof. In case, we are unable to delete your personal data due to technical or other reasons, RateTheMeeting, will apply measures to ensure that your personal data is blocked from any further processing. This excludes the data that we are required to retain for audit purposes, even after deletion of your account.

Cookie Policy

Cookies are small files that a site or its service provider transfers to your browser that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information. If you turn off cookies, you will still be able to access the site, but creating an account in RateTheMeeting requires cookies in order to connect with your Gmail account.

Third party services

These are the third party services that we have integrated with our website.


RateTheMeeting may use Google Analytics to collect information regarding the behavior and demographics of visitors using our services. To prevent Google Analytics from processing your data, please visit

Google Calendar

RateTheMeeting will use Google Calendar to store non-identifiable information, only if you choose to sync your account with Google Calendar.

Amendments to Privacy Policy

RateTheMeeting, reserves the right to make changes to this Privacy Policy from time to time. We will post the revised version on the website along with the effective date. In case there are any material changes in the way we collect/handle your data, we will notify you about the policy changes via email, irrespective of whether you have opted-in or opted-out of our email notifications. However, your continued use of our Services would imply your consent to the amendment of our Privacy Policy.

Unsubscribe From Our Communications

If you want to unsubscribe from our marketing communications, you can do so by clicking on the “Unsubscribe” link provided at the bottom of the emails, updating your communication preferences, or by sending an email to

How To Contact Us?

If you have any questions regarding our Privacy Policy, feel free to send us an email at We will revert to you within a maximum of 15 business days.